SPECIFIC SERVICES

 BUDGETARY PLANNING AND CONTROL

  • Setting objectives and making a business plan
  • Forecasting the cash flow. Setting financial parameters and guidelines
  • Amending the original business plan

LOGISTIC SECRETARIAT

  • Coordinating with the event initiator, speakers, participants, suppliers
  • Mailing of invitations, registration forms, information
  • Receiving and managing abstracts
  • Receiving registration forms and participants' fees
  • Preparing and mailing invoices
  • Updating documents and lists
  • Making payments
  • Managing site registration procedures and delivering badges, conference kits etc.

RECREATION AND SOCIAL ACTIVITES

  • Planning and organizing welcome receptions, ice-breaker events, get-together parties, theme parties, dinners
  • Recommending and providing entertainments, défilés, historical costume processions, concerts
  • Recommending and organizing special performances, business-theatre sessions, team building activities, wine tasting, cooking courses, creative workshops
  • Organizing chartered guided visits and excursions, recommending exclusive itineraries "off the beaten track"

VENUE SELECTION AND TECHNICAL ARRANGEMENT PROCEDURES

  • Researching possible suitable venues (hotel, convention centre, local heritage site, ship, management centre, university, theatre)
  • Providing sign service inside and outside the selected venue
  • Recommending function areas arrangements and layouts
  • Special setups: cyber-cafés, coffee-points, meeting and relaxation areas, chill-out rooms, etc.
  • Taking care of flower arrangements
  • Providing special effects
  • Thoroughly controlling in-house technical equipment and A-V resources and selecting third-party suppliers for state-of-the art technology

FOOD AND BEVERAGE ARRANGEMENTS AND MANAGEMENT

  • Determination, negotiation and arrangements for all facilities, services and equipment that event food functions require, on and off site
  • Suggestions for menus, table arrangements and decorations, types of service, waiter uniforms
  • Making and/or distributing of posters, signs, seating lists, place cards, menus, gifts

MULTI-LANGUAGE RECEPTION AND ASSISTANCE/TRANSFERS

  • Meet & greet services at the airport, railway station etc.
  • Multi-language assistance at hotels, conference centre, special sites and during tours and excursions
  • Chartered ground and water transfer services
  • VIP transportation.

PRINTED MATERIALS

  • Graphic design consultancy
  • Planning and preparation of promotion, publicity and information materials
  • Creating and printing of badges and conference materials
  • Compilation and publication of conference papers

HOUSING AND RESERVATIONS

  • Selection of suitable hotels
  • Management of attendees' accommodation needs and reservation requests
  • Compilation and mailing of official confirmation document
  • Compilation and transmission of rooming lists to hotels

INTERPRETATION AND TRANSLATION

  • Selection, provision and management of interpretation facilities
  • Qualified professionals
  • State-of-the art technology

SPONSOR RESEARCH

  • Evaluation of benefits for possible sponsors
  • Compilation of requests for sponsorship
  • Assistance to sponsors during the event
  • Sponsor follow-up

ORGANISATION OF SCIENTIFIC EXHIBITION

  • Consultancy on exhibition booth setup, as an integral part of the event
  • Assistance to exhibitors to maximize their benefits
  • Exhibitor follow-up

PRESS OFFICE

  • Thoroughgoing public relations activity with the press to ensure media coverage
  • Preparation and transmission of press releases
  • Organising press-conferences

BOOKING

  • Booking service for plane, train, ferry tickets
  • Negotiations with carriers for special fares
  • Organising of pre and post conference tours. (In collaboration with a well known travel agent)

Congress Studio Venezia International s.a.s.

Via Giordano Bruno, 29 - 30174 Mestre (Venezia)

A tutela di committenti e partecipanti, l'azienda è assicurata con polizza infortuni e polizza RCT del gruppo assicurativo ITAS